SharePoint has excellent built-in security features that can extend your IT department’s existing layers of firewalls, security software, and protocols to protect your organization. However, it just takes one user downloading secure documents onto their personal device and sharing them through unsecure, unencrypted email to delegitimize your IT team’s efforts.
While it’s never too late to create an information governance plan, it makes the most sense to do so before you begin your SharePoint deployment. Take this opportunity to learn from others’ missteps: Of the companies AIIM surveyed that had already started a SharePoint migration, half of them plan on going back to update and better enforce information governance policies this year.
Training is an extremely important pillar that must be included in any major SharePoint migration project. Create a comprehensive training plan accommodating the different learning styles, geographic challenges, resource constraints, and roll-out strategy you have. Take into account what functions in SharePoint you’re implementing, the important tasks you want employees to learn, behaviors you want them to practice, and also how much money you have to do all of this.
Welcome to the first in our four-part series on how to ace change management for your migration to Microsoft SharePoint or Microsoft Office 365. Today, we’ll take a closer look at planning and sponsorship.
If you don’t lay the proper foundation before major change, it is extremely difficult to make the change stick. You must have respected people at the top of your company’s food chain who give their endorsement of change and can truly drive the case for change home.